The multi-user functionality was built specifically for teams who have multiple people logging in and making changes to forms and templates, using data, editing data, approving submissions, and utilizing all aspects of an account.
Additional users are great for agencies or web design/creative professionals who have multiple clients who require online forms for their web sites and want to give read/write/full permissions to some or all of their forms and templates. Additional users are also great for businesses who have multiple business units that are creating forms and accessing data, but don't necessarily want everyone to have the same permissions on each form or template.
Note that you do NOT need multiple user accounts in order to:
- Send submitted data to multiple email recipients
- Share submitted data using share URLs or RSS feeds
- Allow multiple users to submit a form
First, new Users can only be added by an Account Admin. You can add a new user by clicking the "Add Users" button.
When adding a new user, you will be required to enter a first name, last name, and an email address. When the user is saved, an email will be to create a password and login instructions.
Editing an Existing User Profile
Next, to each user, you can see if the user is an Admin or Regular User. Click the Edit symbol to make any changes to the User's Profile, like if you need to edit their Email or Name. You can also click the Delete button to remove the user.
Adding a User Individually
If you click the Add Users button, you can either add a User individually by entering their Name or Email. Once you click Save, you can add additional information like their Avatar and Twitter handle.
Adding Users in Bulk
You can also choose to add users in bulk by uploading a CSV file. Drag and drop the file you would like to use to add users. You can also choose to add these users to a Group or Create a New Group. You can also assign Permissions for these Users. For more details on Permissions, click here.
Searching for a User
In the search bar, you can search for a user you would like to find if you would like to easily locate that user.
Select Users en masse and decide if you would like to Add them to a Group, Delete Users, or Send Password Reset emails.
Choose to Sort Users as well by Alphabetical, Last Login, or Role.
Retrieving a Password
If you have lost your password or would like to reset the password, you can retrieve a password reset here: https://www.formstack.com/admin/user/resetRequest
User limits on our different plans are as follows:
- Starter - 1 user
- Teams - 5 users
- Pro - 10 users
If you're on a Pro level plan or higher, you can purchase users in a bundle. If you're interested, please email us at support.formstack.com to learn more.
Seeing a different admin experience in the app? Check out this document here.